Recently in Adobe Category

This post was written by Mister Thorne: "I notice that quite a few law firms publish PDFs in which the type isn't rendered properly. Instead, it looks bold and rough unless you zoom in on it, in which case it looks just fine.

Consider the following block of type. The left side is from a PDF published by a Great Big Law Firm; the right side is from the Word document that was the source of the PDF.

Use the author's name link it view the screenshot]

The type in the Word document looks fine; the type in the PDF is much heavier and less distinct. To use some highly technical typesetter's terminology, "it just don't look right."

In this case, the problem is that the PDF was saved in the wrong format. But that's not especially important, as there are a number of problems that can prevent PDFs from looking as good as they should..."

Continue reading this interesting post by clicking on the author's name.

Source: Set in Style, 26 January 2010. Reproduced with permission of the author.

Posted by Rick Borstein: "Can you name something free which makes you more productive?

I can . . . just attend our free "Learn Acrobat Online" eSeminar series!

We're going to kick it off this Friday with an "Acrobat 9 Tips and Tricks" Session.

Although not all the sessions are legal-focused, Google sends so many folks to my blog, that I thought I might reach some new folks.

You can register for all of the events by clicking the button below.

Read on for full, detailed agendas.

To register and/or read more about the sessions visit the source site listed below.

Source: Acrobat for Legal Professionals, 9 November 2009

Posted by Rick Borstein: "I took a close look at the Acrobat 9 packaging and didn't find any mention of EDD (Electronic Data Discovery). 

Despite that, I'm hearing from more and more law firms that would like to use Acrobat to capture, review and produce email as part of a case.

A great solution is an Email Portfolio. Acrobat can convert an entire folder of email in Outlook or Lotus Notes into well-organized PDF Portfolio which lets you sort, filter and search.

The Outlook integration provide by Acrobat offers the following:

1. Convert individual email messages to PDF
2. Adds attachments in their native format into the PDF of the message
3. Combines all of the converted messages into a PDF Portfolio
4. Adds a full-text index to the PDF Portfolio

Acrobat's email archiving feature is intended to be a personal email archiving tool, however with a bit of tweaking (and perhaps a plug-in like Evermap's AutoPortfolio), you may be able to use it successfully to manage small EDD productions.

New to Email Portfolios?
Learn about the basics of Email Portfolios by watching this short movie

In this article, I'll discuss:

1. How to create a new User Account for production
2. Setting up a "null user" in Outlook
3. How to load PST and MSG files into Outlook
4. How to convert email messages into an PDF Email Portfolio
5. Reviewing documents in the Email Portfolio
6. Producing Documents from the Email Portfolio
7. Converting an Email Portfolio to a PDF Binder
8. How to use Evermap's AutoPortfolio tool to move data to a litigation support product like Summation or Concordance

Read more...

The full text and active links are available at the source site listed below.

Source: Acrobat for Legal Professionals, 1 November 2009

Posted by Rick Borstein: "Yesterday, Adobe released the Acrobat 9.2 update.

You can get the update by going to the Help--> Check for Updates or at the following locations:

Windows Updates
Mac Updates

We recommend that all Acrobat 9 users update.

Acrobat 9.2 includes security updates, but also some fixes to some bugs that affect legal professionals in the areas of Redaction and Bates Numbering.

Read on for a link to the release notes and a brief overview of some of the fixes...

Full text and active links are available at the source site listed below.

Source: Acrobat for Legal Professionals, 14 October 2009

Posted by Rick Borstein: "It's rare to find color printers or copiers widely deployed in law firms. When color documents appear in discovery, firms don't always know what to do with them. Examples include PPT files, images scanned in full color, etc.

Acrobat files can contain color and non-color elements:

• RGB: Red, Green, Blue color
• CMYK: Cyan, Yellow, Magenta and Black
• Greyscale: Shades of gray ranging from 0 (white) to 256 (black) in value
• Monochrome: Black and White  

RGB or CMYK image-only PDFs, in particular, can be quite large. Converting these PDFs to grayscale or black can reduce the size of the file and speed printing.

Other times, litigation support departments will have to satisfy the odd attorney who prefers to read grayscale documents.

Whatever the reason, it is fairly easy to convert RGB or CMYK PDFs to Greyscale. It's a bit more difficult to convert to monochrome, but I've included a workaround for that, too.

You'll need Acrobat Pro to make this work for you . . .

The full text of this post is available at the source site listed below

Source: Acrobat for Legal Professionals, 6 October 2009

Posted by Rick Borstein: "I received a lot of positive correspondence after I created and posted a set of Dynamic Exhibit Stamps in my blog article Add Dynamic Exhibit Stamps in Acrobat using a free stamp set.

 

If you followed the instructions in the article, a new, dynamic stamp was installed in the Comment and Markup toolbar.

 

When you use the stamp, Acrobat . . .

1.                Asks you for the case number:

 

 [Graphic available at the source site]

2.                Stamps it on the document

 

 [Graphic available at the source site]

A number of lawyers pointed out that they need to stamp more than just the exhibit number.

 

David Masters, author of the book "The Lawyers Guide to Adobe Acrobat", emailed me this:

 

In Colorado, our courts expect exhibit stickers to indicate Plaintiff's or Defendant's and have the case number on them.

 

The job then was to create a dynamic stamp which asked for two lines of input. More importantly, the stamp should be able to be customized.

 

Mission accomplished and delivered in this blog article!

 

Once applied, a stamp looks like this:

 

 [See source site for graphic]

 

Follow the MORE below for:

·         Credits

·         Download

·         Installation

·         How to use the stamp

·         Instructions on how to customize the stamps...

 

The full text of this post is available at the source site listed below

Source: Acrobat for Lawyers, 12 September 2009

Posted by Rick Borstein: "I'm hitting the road to show off Acrobat 9 in Chicago, Columbus, Cincinnati, Seattle and San Francisco!

Come see me present a free 3-hour demonstration of Adobe Acrobat 9. Free breakfast included!

You'll see lots of great Acrobat features including PDF Portfolios, forms, redaction, conversion tips, export to Word and Excel, security and lots more!

Adobe Acrobat Forum

Columbus, OH - Wednesday, September 16

Register Now

Time: 9:00 am - 12:30 pm (EST)

Where: Capital Club
41 South High Street
Columbus, Ohio 43215
(614) 228-0225

Cincinnati, OH - Thursday, September 17

Register Now

Time: 9:00 am - 12:30 pm (EST)

Where: The Westin Cincinnati Hotel
21 East 5th Street
Cincinnati, OH 45202
(513) 621-7700

Read on for a full agenda and details."

The active links are available at the source site listed below.

Source: Acrobat for Legal Professionals, 25 August 2009

Posted by Rick Borstein: "Redaction is the permanent deletion of privileged or sensitive information from documents. Acrobat 8 Pro introduced a comprehensive set of Redaction tools to the product. Acrobat 9 added additional tools and capabilities.

In this article, I'll discuss three tips and techniques for working with redactions in Acrobat 9 Pro:

·         Setting a preference so that redacted files are automatically renamed DOCNAME_redacted.pdf.

·         Creating a new document which summarizes redactions

·         Setting a Preference to automatically copy selected text into the Redaction Comment

Read on . . .

Continue reading this informative post at the source site listed below.

Source: Acrobat for Legal Professionals, 17 July 2009

Posted by Rick Borstein: "If you haven't tried clicking on the HUGE movie button on my full blog page, then you are missing out on some free Acrobat training.

These short movies play back via Adobe Flash and are only one to five minutes in length.

Today, I posted four new training movies:

• Find and Search: Understanding the differences
  Simple Find commands and full Search offer different capabilities. See how to search multiple PDF files
• Creating a Full-Text Index for faster searching
  Learn how to create a full-text index to search across many PDFs in multiple directories
• Accelerating Search in a PDF Portfolio for faster searching
  Create a full-text index which "lives" inside a PDF Portfolio to accelerate search
• Making Edits to PDFs with the Touchup Text Tool
  Change text on both PDF Normal (e.g. converted from an electronic source) and Scanned PDF document

If you are interested, you can learn a bit about my process for creating the movies using Adobe Captivate in my full article.

More...

The active links are available at the source site listed below.

Source: Acrobat for Legal Professionals, 21 June 2009

Posted by Greg Lambert: "I just couldn't live up to my reputation as the "cheap geek" if I didn't share this with you. There are a couple of new presentation ("free" presentation) tools out there that I thought all of you might be interested in.

1. Adobe ConnectNow (http://www.acrobat.com)

Basically a free version of webEx.

Extremely slick presentation. Share program, desktop, etc.

You can use microphone to present, plus a built in chat feature.

It also has a phone number you can use, but it is not a toll-free number. So, you'd need a MagicJack to get around the toll charges! ;-)

2. Present.IO (http://present.io)

This is a resource from Drop.IO

Not as slick as Adobe, but still free!!

I think you can upload files, but cannot share your desktop (correct me if I'm wrong on this one).

Same as Adobe, it has a phone number you can call in to conference, but not toll-free

Plus, another freebie:

3. Authorstream now has a "Present Live" feature on presenting PowerPoint Presentations.

Simple and effective way of presenting PPTs.

Allows you to move through the presentation and lets everyone keep on the same page

You can embed the presentation into a webpage (say along side your UStream video presentation)

Problem that I found is that anyone can move the PPT to the next or previous slide. So, some 'crafty' geek (cough - Toby - cough) would be having fun moving things to the next slide when you're not ready.

Okay... that's my "free" resources that you can use for the day!! Big tip-o-the-hat to Dennis Kennedy and Tom Mighell for their mentioning of ConnectNow and Present.IO in there podcast on The Future of Search."

The active links are available at the source site listed below.

Source: 3 Geeks and a Law Blog, 9 June 2009